Senior Advisor, Risk and Assurance

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Community Safety Building Authority

The Community Safety Building Authority (CSBA) provides end-to-end project management and delivery of new and upgraded prisons, youth justice centres, court and custody facilities, emergency services infrastructure and public safety features such as protective bollards and CCTV networks.

POSITION DESCRIPTION

Position title: Senior Advisor, Risk and Assurance
Position number: DJ2206
Group: Community Safety Building Authority
Business Unit/Branch: Project Management Office
Classification: VPS 5
Employment status: Ongoing: Full Time
Position reports to: Director, Infrastructure Risk and Procurement
Work location: Melbourne CBD
Position contact:           Name: Jane Whiter
                                        Phone: 0459 293 906
                                        Email: jane.whiter@justice.vic.gov.au


ROLE PURPOSE

The role of a Senior Adviser, Risk and Assurance will

  • lead CSBA’s risk management and reporting, business continuity and integrity programs; and
  • provide key support and advice that promotes risk management and reporting as a vehicle for business improvement across CSBA, the executive, and capital works program.

The Community Safety Building Authority (CSBA) within the Department of Justice and Community Safety (DJCS) has been established to design, procure, build and upgrade the infrastructure needed to keep communities safe.

The CSBA provides end-to-end project development, management and delivery of Victoria’s new prisons, youth justice centres, court and custody facilities, emergency services facilities and public safety features such as pedestrian walkway bollards and CCTV networks. As well as delivering new infrastructure CSBA modernises, expands and upgrades existing facilities.

The CSBA has a highly skilled workforce of experienced professionals from across the public and private sectors that support the development, procurement and delivery oversight of major capital projects. The CSBA team includes specialists in community safety infrastructure, project management, engineering, cost management, commercial management, planning and design.

Reporting to the Director, Infrastructure Risk and Procurement within the Project Management Office, the Senior Adviser, Risk and Assurance will lead CSBA’s risk management, business continuity and integrity programs, as well as provide high level strategic and governance advice across CSBA to assist the delivery of its capital works program.

 

KEY ACCOUNTABILITIES

  • Lead the development and refinement of CSBA risk management framework.
  • Manage the implementation of risk management principles, strategies, and processes across the department.
  • Review and analyse risk information and provide professional and authoritative risk management and integrity advice to a range of stakeholders to inform decision-making.
  • Maintain systems and frameworks for managing risk across the department.
  • Support the identification and management of emerging issues and areas of risk for the department
  • Provide high level strategic advice across CSBA to assist the delivery of its capital works program.
  • Provide risk facilitation and analysis services to project delivery teams and share process improvement insights to project delivery teams across CSBA.
  • Contribute to the continued improvement of project delivery performance through the appropriate management of risks and issues and assurances that business processes and controls are working as needed.
  • Lead the continued uplift in risk maturity across CSBA through the development of innovative, simple and fit for purpose concepts and tools and driving robust and data driven decision making.
  • Ensure reporting of material project risks is active, timely and relevant to projects with particular focus on risk management actions to inform project management decisions.
  • Engage and negotiate with a wide range of departmental senior stakeholders and represent the department at Whole of Victorian Government forums.
  • Build and manage strong internal and external stakeholder relationships to influence and enhance engagement in risk, resilience and integrity programs.

 

KEY SELECTION CRITERA

Technical Expertise

  • Risk Management Systems: Demonstrated knowledge of risk management systems, technology solutions (implementation and maintenance), processes, training and reporting, and the ability to apply risk management thinking and principles within a large and complex organisation.
  • Risk Management Frameworks: Demonstrated knowledge of or experience in developing and implementing strategic and operational risk management and reporting framework (ISO:31000).
  • Project management and associated tools. Demonstrated experience in applying risk in a project delivery environment (of varying project size) using both qualitative and quantitative risk analysis techniques would be desirable.
  • Demonstrated ability to analyse complex policy and program issues and provide accurate and strategic advice.

Personal Attributes

  • Outcomes Thinking: Establishes mechanisms to monitor impact of work on the community; ensures team/ organisation’s operating and delivery model is designed in ways that creates a positive impact on community.
  • Promote Inclusion: Establishes a workforce that is diverse and takes advantage of relevant knowledge and skills; creates opportunities to improve knowledge of teams in the area of diversity and inclusion.
  • Strategic Planning: Coaches others and engages key stakeholders in strategic planning process. Thinks at the whole of system level and undertakes internal and external scanning, considering wide-ranging possibilities in developing a vision for the future; translates strategic direction into team and individual plans and daily activities for self and others.
  • Systems Thinking: Diagnoses trends, obstacles and opportunities in the internal and external environment that connect to own work and teams work; coaches others in using systems thinking to solve problems and create solutions; understands the linkages between systems and communities to inform policy; conceptualises and defines the systems working within the organisation.
  • Critical Thinking and Problem Solving: Takes into account wider business context within business unit when considering options to resolve issues. Identifies recurring problems and prevents future recurrence by integrating solutions into work process. Delivers tangible business outcomes as a result of critically evaluating problems from multiple perspectives and delivering effective solutions.
  • Project Delivery: Translates strategies into programs or projects that enables achievement of outcomes required; defines governance e.g. success measures, roles and responsibilities, progress monitoring) required to manage risks and maximise probability of success.
  • Stakeholder Management: Identifies issues in common for one or more clients or stakeholders and uses them to build mutually beneficial partnerships; identifies and responds to stakeholder’s underlying needs; uses understanding of the stakeholder’s organisational context to ensure outcomes are achieved.
  • Knowledge Management and Business Continuity: Knowledge management and business continuity is integrated into risk management planning for all projects; knowledge management is included in the learning and development opportunities available to all team members.

Qualifications

  • A relevant tertiary qualification

 

IMPORTANT INFORMATION

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department’s obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine. 

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

Acceptable evidence includes:

  1. COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
  2. Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.

The salary range for this position is set out in the Victorian Public Service Enterprise Agreement 2020. Please refer to the Department of Treasury and Finance website (dtf.vic.gov.au) for further information.

Department policy stipulates that salary upon commencement is paid at the base of the salary range for the relevant grade. Any above base requests require sign off by an executive delegate and will be by exception only or where required to match the current salary of Victorian Public Service staff transferring at-level.

Individuals who have received a Voluntary Departure Package from a Victorian Public Service department/agency are ineligible for re-employment for a minimum period of three calendar years from the date of separation.

A re-employment restriction of one year applies to all recipients of an Early Retirement Scheme package from the VPS.

You may be required to mobilise to other areas to support priority projects or programs.

 

PRE-EMPLOYMENT CHECKS

All appointments to the Department of Justice and Community Safety are subject to reference checks, pre-employment misconduct screening and criminal record checks. Some positions may also be subject to a medical check and/or ‘Working with Children Check’.

If the position is based in a prison, youth justice facility or community corrections location, or has offender management responsibilities, employment may be subject to a number of additional pre-employment security and safety checks, including, but not limited to:

  • Pre-employment Security Check (Declaration Form)
  • National Police Record and Fingerprints Check and International Police Clearance (if applicable)
  • VicRoads Information Check
  • Drivers Licence Check(s) (if applicable).

 

VALUES AND BEHAVIOURS

Department of Justice and Community Safety employees are required to demonstrate commitment to:

The Department’s Values and Behaviours: Serve the community, work together, act with integrity, respect other people and make it happen.

The Environment: The department is committed to minimising its environmental impact and requires all staff to comply with its environmental policy.

Recordkeeping: The department is committed to good recordkeeping and requires all staff to routinely create and keep full and accurate records of their work-related activities, transactions and decisions, using authorised systems.

Diversity: The department values an inclusive workplace that embraces diversity and strongly encourages applications from Aboriginal people, people with disability, people from the LGBTIQ community, and people from culturally diverse backgrounds.

 

FURTHER INFORMATION

Please visit About the Department on the Department of Justice and Community Safety website (http//:www.justice.vic.gov.au) for information on:

  • Organisational values and structure
  • Our policies such as privacy and conflict of interest
  • The Victorian Public Service (VPS) code of conduct
  • Our commitment to the safety and wellbeing of children.

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